** Please be advised that due to lack of volunteers this year, we will NOT be holding the 2022 Herkimer Diamond Days. However, please follow us for updates on other events that we will be partnering up with in the future. Thank you.

 

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2021 is HERE and we are back!!!

Due to COVID we did not hold this event in 2020. We have made some changes this year for 2021 and are hoping to continue providing safe family-friendly events to our community. For 2021 this event has been downsized into a one day event and also moved to Harmon Field to allow for more social distancing and to be able to provide more attractions with having more green space. Please mark your calendars and come join us!

 

We are working on ways to incorporate our local businesses who will be open during this event into Diamond Days. Stay tuned for more information on that!

 

We will continue to offer vendor space for crafters, limited direct sale representatives, small businesses and organizations within our community. We have opened vendor registrations at this time. Please use the link below to print off your form and return it to us along with payment, or you can submit payment via the PayPal link below. If using PayPal, please submit proof of your payment along with your registration form.

 

EVENT INFORMATION:

EVENT is held on Saturday, August 14, 2021; 10:00am – 4:00pm

  • Vendor setup is Saturday morning from 8:00am to 10:00am
  • Vendor spots will be assigned as you arrive. All spots are located in lawn space at Harmon Field; Frederick St., Herkimer (located between Walmart and Herkimer Central School). All spots are OUTDOORS, rain or shine. Please plan accordingly. Vendors are to bring everything they need to set up, tables, chairs, popup tent, etc.
  • Vendors are expected to stay until 4:00pm. We will have family friendly activities throughout the day.
  • Once you unload your vehicles, you may be asked to move it to a designated parking location. Entrances will be closed to traffic during the festival for everyone’s safety.
  • All vendors MUST take all garbage/cardboard, etc. with them after the event. You must leave your spot the same way found.
  • Costs are as follows:      Street Vendor; $40.00          Food Vendor; $75.00 (must have Herkimer Co. Health Dept permit)
  • Booths are 12 x 12 in size. There is a 2 booth maximum per vendor.

VENDOR INFORMATION:

  • Vendors are responsible for their own display equipment, tables, chairs, popups, etc. (including any tools for set-up or dismantle). Vendors are to provide their own adequate weights on each leg of their canopy system in order to not lose control of said canopy system.  In such case of loss of control, the Vendor is responsible for any damage, injury or loss of any other vendor’s, festival attendee or Village property.
  • All Vendors are responsible for their own garbage. Please leave your site exactly as you found it.
  • Full payment must accompany the application. No post-dated checks are accepted.  A $30.00 fee will be charged for all returned/bounced checks.  Checks or Money Orders are to made payable to “Business & Professional Association of Herkimer, Inc.”.  The only refunds to be issued are those in situations such as, a natural disaster, in that the Business & Professional Association can no longer host the event.
  • You are responsible for paying all applicable Federal, State & Local Taxes. You are required, by law, to obtain and display a valid New York Certificate of Authority to collect New York State Sales and Use Tax.  You also agree to reimburse the Business & Professional Association of Herkimer, Inc. for fines, penalties, etc., assessed to the Business & Professional Association of Herkimer as a result of your non-compliance with New York State Tax Laws.
  • You agree to pay all fines/penalties levied to the Business & Professional Association of Herkimer, Inc. for any fines/penalties levied to the Business & Professional Association of Herkimer, Inc. as a result of your non-compliance with any Federal, New York State or Local Law, including, but not limited to Occupational Safety and Health Authority (OSHA), Federal Communications Commission (FCC), Department of Labor (DOL), Department of Health (DOH) and Environmental Protection Agency (EPA).
  • The Vendor, its affiliated companies and subsidiaries agree to hold the Business & Professional Association of Herkimer, Inc., the Village of Herkimer, and the Herkimer Central School District subsidiaries and affiliated companies, together with their respective directors, employees, members and agents, free from any damages or claims that may develop in connection with participating in Herkimer Diamond Days street festival.
  • Vendor understands and agrees that the Herkimer Central School District Code of Conduct relating to visitors applies during outside group use of the facilities and grounds.
  • No water connections or electricity are available for any vendor.
  • All vending booths shall stay open and have someone “on site” at all times during the festival hours.
  • There is to be no sharing of booths without permission from the event staff. Booth assignments are placed in advance and our decisions are final. 
  • Generators are permitted for festival and food vendors (see application) as long as exhaust and engine noise is not disruptive to other vendors and or patrons, and all cords are secured, as to not be a trip hazard for any party.
  • This contract is a one-time contract and does not imply or guarantee a place in any future festivals.

 

VENDOR REGISTRATION:

OPTION #1: Open this link, print the form, fill it out and return it to us with payment (check, money order, or printout of Paypal receipt).

2021VendorRegistrationForm

 

OPTION #2: Fill out the fields below. Click on SUBMIT when completed. This will send your information to us via our email address.

You must use the Paypal link below for payment if you choose this option.

Once you receive your Paypal verification (payment receipt) email, please forward to us at:  [email protected].

    By submitting this contract, I (as a vendor) agree to comply with all event terms & conditions of event and agree that there will be no change in product/services as described above. Payment must be received through PayPal. Spot will be secured once payment is received. Agreement is non-cancellable by applicant. No refund of payment will be made unless natural disaster causes the festival to be cancelled. Returned payment fee of $30 will apply if any payments are returned/denied by the bank. As of 4/23/21 Harmon Field is owned by the Village of Herkimer. There is a land transfer pending with the Herkimer Central School District. If the transfer is finalized before our event, we must abide by the Herkimer Central School Code of Conduct. Vendor understands and agrees that the Herkimer Central School District Code of Conduct relating to visitors applies during outside group use of the facilities and grounds.

     

     

    Use the link below to pay for your spot: (click on the link below to open the Paypal page)

                PAYPAL.ME/HerkimerDiamondDays

     

     

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    As with every event we hold, we are always looking for VOLUNTEERS to help out during the day of the events. If you are interested, please send us an email by using the “CONTACT US” tab on this website. We will put your contact information on our volunteer list. Thank you!

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    Thank you to everyone who has always helped to make this a successful event .

    We look forward to working with you all again next year!

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    Please follow this event on Facebook!

    Check out our past photos of this event by clicking on the Photos/Videos tab.

    See you all soon!!!